The Association shall
be called 'THE FORTH YACHT CLUBS ASSOCIATION' (hereinafter referred
to as "The Association").
2 . OBJECTS
The objects of the
Association shall be as follows:
To promote in any way possible the sport of Yachting on the Forth
and in the East of Scotland; and, with that end in view, to receive
and discuss any suggestions put forward by any of the Constituent Clubs.
Without in any way interfering with the individual functions
of Constituent Clubs, to co-ordinate fixtures, programmes, arrangement
of classes and other matters connected with Yachting.
To assist in the formation of new Classes, or to recommend the
discontinuance, division or amalgamation of existing classes as may
To encourage the young to take part in Yachting.
To act as a link with the Press with a view to the publication
of items of interest to Members of Constituent Clubs.
To represent the interests of the Association to the Royal Yachting
To represent all or any of the Constituent Clubs at any inquiry
held under the auspices of any Government Department or Planning
Authority or on any other Body if the interests of Yachtsmen on the
Forth or in the East of Scotland appear to be affected.
Generally to do anything that will tend to assist our member
clubs to develop and improve yachting, sailing and the practice of good
To act along with other Yachting Bodies in representing the interests
of Yachting in Scotland.
The Membership of
the Association shall consist of Yacht Clubs recognised by the Royal
Yachting Association and having their Headquarters on the Firth of Forth
or in the East of Scotland. These Clubs are referred to herein as "Constituent
4. ELECTION OF CLUBS
Yacht Clubs, qualified
for admission in terms of paragraph 3 hereof, shall be admitted as Constituent
Clubs at the next Delegate Meeting following their application for membership.
5. EXECUTIVE COMMITTEE
The affairs of the
Association shall be managed by an Executive Committee consisting of
the Chairman, Vice-Chairman, Secretary, Treasurer and six Ordinary Members
who shall hold office for one year, but shall be eligible for reelection
(five to form a quorum). The Executive Committee shall have power at
any time to co-opt to the said Executive Committee or to appoint to
ad hoc committees as may be constituted by the Executive Committee from
time to time, such other persons as may be required.
Co-opted members shall
have no voting powers, and shall withdraw from Executive Committee meetings
if so requested by a majority of elected members of that Committee.
6. ELECTION OF OFFICE
BEARERS AND COMMITTEE
The Chairman, Vice-Chairman,
Secretary, Treasurer and six Ordinary Members shall be elected annually
at the Autumn Delegates Meeting to hold office until the Autumn Delegates
Meeting to be held-in the year following. The Chairman and Vice-Chairman
may only hold office for a maximum of three consecutive years, and thereafter
shall not be eligible for re-election to the same office for a period
of one year after their retirement.
If alternative nominations
exist, not more than one delegate from each constituent Club may be
elected as an Ordinary Member to the Executive Committee, which, as
a whole, must comprise representation from at least six Clubs.
Office bearers need
not be club delegates but must be members of constituent Clubs.
7. CASUAL VACANCIES
The Executive Committee
shall have power at any time to appoint an Ordinary Member or Members
to fill a casual vacancy or vacancies provided that such appointment
meets the minimum representation requirements of para 6 above. Any
person so co-opted shall hold office only until the next following Autumn
Delegates' Meeting and shall then be eligible for re-election.
The Secretary shall
keep Minutes of the proceedings at all Meetings and shall circulate
the minutes of Delegates' Meetings to the Secretaries of Constituent
Clubs. He shall also send to the Secretaries of the Constituent Clubs
notice of all Delegates' Meetings together with a note of the business
on the Agenda, in reasonable time for them to consult their Committee
if necessary. Minutes of Executive Committee Meetings shall be made
available to Constituent Clubs on request.
The Treasurer shall
keep a record showing the Income and Expenditure of the Association
and shall exhibit annually to the Autumn Delegates Meeting a Statement
of the Finances of the Association. The Annual Accounts must be examined
by an auditor appointed by the Association, who shall not be a member
of the Executive Committee, and the auditor's comments reported by the
Treasurer to the Spring Delegates Meeting.
Each Constituent Club
shall be entitled to nominate two delegates to the Association. Only
nominated delegates may vote on behalf of Constituent Clubs.
11. DELEGATE MEETINGS
shall be held at least twice per year, preferably in November and
April. Eight Delegates shall form a quorum. Any business which is competent
under this Constitution may be carried through at a Delegate Meeting.
In addition to the above two meetings, the Committee may call a Delegate
Meeting at any time they think fit and shall do so if requested in writing
by not less than two of the Constituent Clubs.
12. EXECUTIVE COMMITTEE
The Committee shall
meet from time to time as required.
Each Constituent Club
shall pay an annual subscription in accordance with the regulations
of the Association in force from time to time. The subscription to be
paid by Constituent Clubs for the forthcoming year shall be determined
by the delegates at the Autumn Meeting. Subscriptions shall be payable
on the first day of May in each year and no Club shall be permitted
to be represented by a Delegate At any Delegates' Meeting until the
Club's subscription for the current year is paid. A Club whose subscription
is not paid by 30 September in any year shall be automatically struck
out of the Association, but may be re-instated by the Committee on receipt
of a satisfactory explanation and on payment of all arrears due.
14. ABNORMAL EXPENDITURE
If abnormal expenditure
has to be incurred by the Association prior approval shall be obtained
at a Delegates' Meeting. Such Meeting will decide how the expenditure
is to be allocated between constituent clubs, whether in proportion
to their membership, or in such other proportion as the Meeting may
think fit. It shall be within the power of any Constituent Club to declare
at such a Meeting the maximum sum which it is prepared to contribute
to such expenditure, and such Constituent Club shall not be called upon
to contribute any larger sum.
15. APPOINTMENT OF HANDICAP
The Association shall
at its Autumn Delegate Meeting appoint a Handicap Committee for the
coming season, who shall regulate all Handicaps during the season. These
shall be operative at all fixtures of Constituent Clubs but shall not
necessarily apply to special races.
16. WITHDRAWAL FROM MEMBERSHIP
Any Club may withdraw
from membership of the Association by giving notice before 1 August,
provided their subscription, levies, etc. are fully paid up. A Delegate
Meeting of the Association may by a two-thirds majority order the removal
of a Club from membership if that Club consistently disregards the Rules
and recommendations of the Association; always provided that notice
of the intention to consider the removal of that Club and a statement
of the facts is embodied in the notice calling the Delegate meeting,
and that the Delegates of that Club are given an opportunity of being
heard at the Delegate Meeting.
17. ALTERATlON OF THE RULES
No alteration or addition
to these Rules shall be made except with the consent of a two-thirds
majority of all Delegates present at a Delegate Meeting duly convened,
and then only when notice of the proposed alterations or additions have
been circulated to the constituent Clubs at least 21 days previous to
the date of the meeting.
Adopted 19 November